Document Management

SAP Document Management System

Document Management System can integrate with all SAP ERP system components
Increasing complexity of products has led to increasingly complex development tools, such as computer-aided design (CAD) systems & even more advanced production processes, such as computer-aided manufacturing (CAM) systems. CAD & CAM tools are being used to optimize production times & quality.
As this process becomes more complex, the systems for managing the technical documents involved need to be more sophisticated. The many different procedures for describing products (e.g. design drawings, photographs) mean that there is a huge increase in digitally stored data.
Quality & availability of documentation has now become increasingly important. Document Management System (DMS) in the SAP System offers the following advantages:

1. If you link DMS to computerized development & production relevant systems, you avoid data redundancy, maintain consistency of data & minimize the workload involved in entering & updating the data.
2. In order to use large databases, there is a need to exchange data quickly & securely. Data can be directly accessed by using electronic search tools, or by making use of known parameters. By reducing access time & the workload involved in routine tasks, cost can be reduced significantly.

Define Storage System

This is used as storage for original application files & assigned additional files
Maintain Storage System – SPRO → SAP Customizing Implementation Guide → Cross-Application Components → Document Management → General Data → Settings for Storage Systems → Maintain Storage System (Transaction OAC0)